CBE Calendar and Publicity Form

Steps to Publicize Your Event or Program

Use the Form Below to Submit Request for Calendar Posting & Initial Publicity

As soon as you know about it – Minimum 2 months ahead is goal!
Includes events & committee meetings that are offsite or on Zoom
Check www.bethemeth.org/calendar for conflicts before requesting dates!!!
Complete the form below -- include what you know.
Wait for confirmation or follow-up from office before publicizing to your group!

Use the same form to send any additional details & updates

Send as soon as possible.
Feel free to contact Susan to discuss publicity ideas or questions first!
Use the same form below (again)
When composing the description, WHICH IS PUBLIC, think "why should someone want to come to this?" Frame it as a publicity blurb. Not "they," but "you."
Upload any images, flyers, etc. using the area near the bottom of the form

Useful Resource to plan CBE events

CBE Program Planning Guide

Contacts for questions & followup:

General questions: publicize@bethemeth.org or Office Manager James Tackett (ext 101, moadmin@bethemeth.org)
Publicity questions: publicize@bethemeth.org or Communications Director Susan Berger (ext 102, susan@bethemeth.org)
Larger events, broader questions: Engagement/Youth Director Zach Moskowitz (ext 128, zachm@bethemeth.org) or office@bethemeth.org)
Feel free to contact us in advance to discuss ideas, resources, publicity strategy, etc.

You can always find the complete guide to publicizing events & programs at:

http://bethemeth.org/publicize-guide.

Thank you for organizing events and programs for Congregation Beth Emeth, and for helping us publicize them!

Event Name (Public)

Event or Program Name

Your Contact Information

(For followups; not necessarily the public contact for questions)

Name of person submitting this form

Email of person submitting the form

Reserving Date & Location on the CBE Calendar

* Is this event/program already on the CBE online calendar?

Please Select OneNot yet on the calendarYes, shown on the calendarNot applicable: this is an ongoing program or a Shofar article

Date(s) requested for event

Time(s) requested for event (must include end time)

Location(s) requested for event (Please include even if offsite or on Zoom)

Comments about date(s), time(s) and location(s) requested

If already on the calendar, please let us know the date & time (or at least one in a series) so we're sure what event/session(s) to publicize.

Basic Event/Program Info

Sponsoring committee(s) or auxiliary(ies) or department(s)

Leave blank if not applicable

* Brief Description of your event, program, etc. THIS IS YOUR PUBLIC DESCRIPTION!!! Try to express as why you (the reader) should want to participate, and how to do so. Even if "just" a committee meeting, consider including why & how you (the reader) can join the committee.

Contact person and/or bethemeth.org email and/or contact form URL for questions about the event (will appear on publicity)

RSVP and/or Cost to Attend or Participate

(including purchases)

* Are you asking for RSVPs, and is there a cost to attend/participate?

Please Select OneWe would like RSVPs, but there is no cost/payment involvedThere is a cost/payment to attend or participate or purchaseNo RSVP or payment neededNot applicable - this is an update or other reason

How would you like to receive RSVPs?

Please Select OneEmail? (indicate email address in comments below)Webform on CBE ShulCloud website? (Susan will contact you for more info)SignUp Genius? (Susan will contact you for more info)Other (please describe in comments below)

Cost to attend or participate or purchase (see below the blank for more detailed question)

Please include various prices, e.g. for different ages, etc. If there is a different early-bird price, please include, with cutoff date for earlybird. Also include whether there is a family maximum, sponsorships, etc. If this is complex, upload an Excel or Word file with the information in the upload area at the bottom of this form.

Is it OK for members to charge to their account? (Usually members can charge to their account unless our payment to the venue, etc. is significant and must be paid in advance.)

YesNo

What is the deadline to RSVP and/or pay? (This is the deadline we will publish; it should leave a margin before the "drop-dead" for vendor orders, preparations, etc.)

Comments about RSVPs and/or payments

Food Plans for the Event

* Food plans for the event (check all that apply)

No food involvedWould like to discuss food options (CONTACT food-service@bethemeth.org)I’m ready to complete and submit my food purchase order! (form is at http://bethemeth.org/food-purchase-order)Not applicable -- this is an update, or other reason

Event Logistics: Room Setup, Equipment or Zoom Link needed, etc.

* Is your event at CBE? (Also) on Zoom?

Please explain "other"

Equipment requested (check all that apply)

NoneProjector & screen, or large TVZoom setup (computer, camera, etc.)Whiteboard or large table on easelMeeting conference phoneOther (please add comments below)Not applicable - this info is preliminary, or an update

Please contact James (moadmin@bethemeth.org or ext 101) to discuss furniture & equipment needs & room layout in detail, at least 2 weeks in advance of the event -- earlier is better.

Please schedule a Zoom meeting for this event, I do not have a Zoom account or CBE login, or there is a conflict.

NoYes

Equipment/setup/Zoom scheduling comments

Who Should We Publicize To?

Feel free to contact susan@bethemeth.org or ext 102 to discuss..

Publicize to CBE community only, or Local/Jewish community?

Please Select OnePublicize to CBE community (includes prospective members, BEECC families, etc.)Publicize to CBE MEMBERS onlyPublicize to CBE community and local/Jewish community (please add comments below)This is a calendar submission only; no publicity needed (committee meeting, regular service, school session, etc.)Other (please add comments below)

Comments about who to publicize to

Types of Publicity Requested

Select all that apply; feel free to contact susan@bethemeth.org or ext 102 to discuss.

Note: All events with dates will have a page on the website (integrated with the calendar), including the information and any graphics you submit. If you have other needs vis-a-vis the website, please contact Susan or put in the general comments at the bottom of this form.

Please include in congregational weekly e-news (Thursday evenings)

Please Select OneNoYes

Start date requested (subject to staff discretion)

Please include in weekly BEECC announcements (at BEECC discretion)

Please Select OneNoYes

Please include in weekly Religious School announcements (at RS discretion; school year only)

Please Select OneNoYes

OK to post on CBE's Facebook page, Instagram, etc. (at administrator's discretion)

Please Select OneNoYes

Please post my downloadable flyer/form in addition to online RSVP/payment form (upload below in editable format)

Please Select OneNoYes

Please include a PowerPoint slide on the monitors in the lobby and school entrance.

Please Select OneNoYes

I am uploading a wide format (16x9) PowerPoint slide below (subject to editing/formatting; feel free to upload a "mockup")

Please Select OneNoYes

I am uploading an "ad" or an ad mockup specifically for the Shofar

Please Select OneNoYes

I am uploading one or more images to be used in the publicity. They are not copyrighted.

Please Select OneNoYes

Source(s) of image(s) provided -- URL or supplier

Publicity/Advertising Outside the CBE Community

Please contact Susan Berger, susan@bethemeth.org or ext 102, ASAP to discuss local/Jewish publicity and/or advertising outside of the CBE community. This usually has a long lead time!

Upload File(s)

Upload images, flyers, files, etc. (max 5 files) NOTE: images must not be copyrighted.

You can upload a maximum of 5 files.

What Else Do We Need to Know? Questions?

Any additional comments about this event, ongoing program, calendar request, etc.

Steps to Publicize Your Event or Program

Use the Form Below to Submit Request for Calendar Posting & Initial Publicity

Use the same form to send any additional details & updates

Useful Resource to plan CBE events

CBE Program Planning Guide

Contacts for questions & followup:

You can always find the complete guide to publicizing events & programs at:

Thank you for organizing events and programs for Congregation Beth Emeth, and for helping us publicize them!

Event Name (Public)

Your Contact Information

Reserving Date & Location on the CBE Calendar

Basic Event/Program Info

RSVP and/or Cost to Attend or Participate

Food Plans for the Event

Event Logistics: Room Setup, Equipment or Zoom Link needed, etc.

Who Should We Publicize To?

Types of Publicity Requested

Publicity/Advertising Outside the CBE Community

Upload File(s)

What Else Do We Need to Know? Questions?

Congregation Beth Emeth

Shabbat/Holiday

This week's Torah portion is Parshat Metzora

Candle Lighting

Havdalah

Shabbat HaGadol