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The goal of our Shofar Editor and Communications Committee is to publish a
quality newsletter that fully meets the needs of the congregants. These needs
grow as the congregation grows, not just in number but in the type of events
that we write about. The openness of the submission process allows a free flow
of ideas, but this openness has now created the need for improvements within our
publication and editing practices. The number of pages within our publication
has increased, along with the complexity of the publication process, printing
costs, and postage. These guidelines address these issues.
Submission Date
The deadline for submissions is the 5th day of the month preceding the month
of publication, except when the 5th falls on Shabbat or Yom Tov. We cannot
guarantee that late submissions will be included. If there are special
circumstances and you cannot meet the deadline, you are requested to contact the
editor ASAP. Only when submissions are received on time is there is sufficient
time for editing and organizing the content of the issue. Staying on schedule
also helps to keep production costs down.
We also do not recommend publicizing your planned events more than two months
in advance. Articles will appear only once. If you wish to have your article
appear in consecutive issues you should make that clear in your submission.
Appropriate Topics
The newsletter is the congregation's vehicle for providing information about
upcoming events, holidays, and services. It also includes articles that are
meant to show recognition to congregants for life cycle events and achievements,
and is one way of thanking those who have volunteered and contributed to our
synagogue. Articles that rehash previous events are discouraged. By the time the
current issue is received these events are old news - thank yous are okay, but
submitters should try to mention everyone in one short list.
Articles not having a direct impact on CBE will be included only if space
permits (i.e. Hadassah, Federation, Foundation for Jewish Studies, United
Synagogue, etc.). We understand that many of these community events would be of
interest to our congregants but we must give priority to our synagogue's events
and news.
Style
Articles should be concise and checked for accuracy of your facts, prior to
sending them to us. Submitters should briefly summarize the topic or event and
include the pertinent information: date; time; place; group sponsoring event;
contact person's name, phone number, and e-mail address; and cost if any. The
editor will use her discretion to shorten the articles to fit the allotted
space.
Special Inserts
One page inserts add to the cost
of production and mailing. Please consider other ways to communicate your
information --- mailings, the cbe-va-announce or cbe-va-discuss email lists (more
info),
weekly announcements, brochures, etc. You can ask the editor to condense your
information into a smaller box to appear in the text. If you must submit a
flyer, you or the committee sponsoring the notice will be asked to cover the
additional postage and printing fees.
Submission Media
All submissions must be made in electronic format rather than hardcopy.
E-mail is the preferred means of receiving material. Please send your articles
as attachments or as text in the body of your e-mail message. Attachments can be
accepted in Microsoft Word only.
Please contact the Managing Editor if you have any
questions, comments, problems, etc. You can
use this form to send messages
or send articles to this e-mail address:
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