EZ Publicity Form

Click to find out what's happening at CBE

Thanks for organizing an event or program at CBE! We hope using this form will make it easy for you and the Communications Committee to provide first-class publicity for your event/program.

Please complete the form below and submit it at least six weeks before your event. (NOTE: If your event is near the end of the month, you will need more lead time to have the Shofar article in by the deadline, which is the 5th of the previous month.) If you have questions or need help using this form, please contact Karin Twilde-Sheifer, Communications Chair or Susan Berger, Cybermaven. Thank you!

Frequently-asked questions:

Why a form? So you can submit your information once and it will go to all the people who manage the weekly announcements, Website, Shofar and other publicity. Also it will help us ensure that no opportunity is missed to publicize your event or program. We'll contact you if we need more information.
What if I don't have so much lead time? Send your information using this form and we'll spread the word as best we can.
What if I only want a "save the date" now and don't have everything else ready? Please think through your plan and check off all the channels you will want to use, even if not ready now. Add a note with approximately when you expect to send the info needed for more detailed Announcements as well as other types of publicity. Then re-send the form with the details and a note that this is an update.

*Required information

1. Basics About the Event

Event Name*
Sponsoring Group(s)
Event Date*
Event Location*
Cost to Attend, if Any

2. Contact Information

Contact Person's Name for questions and/or RSVP*
Contact's Phone #*
Contact's Email Address*
Above phone number can be used in CBE publicity: OK (will not be published on Web) NO
Above email address can be used in CBE publicity: OK (will not be published on Web) NO
If the contact above is not the person sending the information, please enter your name and email in case there are questions about how to post your event (for internal use only)

3. Brief Description*

Please give a brief description of your event (20-50 words) for calendars and Announcements. Please be sure to include HERE the date, time, place, cost if any, how to sign up and/or get more information (if you've asked for a Webpage for the event, put a blank where the URL should be inserted, once available.):

4. Types of Publicity

Let us know what you need--PLEASE CHECK ALL THAT APPLY:

	Please use my brief description in the weekly Announcements email and Shabbat program, which is also published on the "What's Happening" page of the Website. Optional: Please include this starting the week of:
	O.K. to post on CBE Facebook Page (at Administrator's discretion.)
	Please provide a separate page on the website (this is mainly used for major events and/or when the community outside CBE is invited, or when on-line registration is used). The Cybermaven will provide you with the Web address in advance so you can put this link in other publicity and any flyers. (6 weeks lead time)
	Please set up an on-line event registration form (6 weeks lead time) Note: we'll also need a Word/Powerpoint/Publisher flyer/form to post for use by non-members and those who prefer to pay by check -- see below for instructions to send.
	Please post my flyer/registration form on the Website for download (see instructions below to submit your pdf or MS Word flyer).
	Please use a lobby poster to help publicize my event (see Poster section below).
	Include in Religious School weekly email newsletter (brief description will be used.) Optional: Please include this starting the week of:
	Include in BEECC weekly email newsletter (brief description will be used.) Optional: Please include this starting the week of:

Publicize this event within: the congregation ONLY OR the congregation and the community

5. Detailed Description

If you have requested external publicity, please provide a more detailed description of your event (200-300 words). Please be sure to include ALL information such as date, time, place, cost and how to RSVP and/or pay (if you've asked for a Webpage for the event, put a blank where the URL should be inserted, once available):

6. Shofar Announcement or Article

If you would like a brief article or announcement about this event in the Shofar, include it here and submit no later than the 5^th day of the month before you would like the article to appear (maximum 300 words, but shorter is better!) Please sure to include ALL information such as date, time, place, cost and how to RSVP and/or pay (if you've asked for a Webpage for the event, put a blank where the URL should be inserted, once available):

7. Lobby Poster

If a poster is desired, please check one:

	My organization will provide a poster to put on an easel in the lobby.
	My organization will send a file for the office to print to the email address below. Please format the file (MS Word, PowerPoint or Publisher) for 11" x 17" paper. (Let us know in the comments if you need help creating a flyer; we'll try to find a volunteer.)

8. Send Us Graphics or Documents

If you have requested a Web page, or have graphics/photos you want to include in the Shofar or other publicity, please submit any photos, logos, other graphics (jpg or gif formats) or flyers (editable form preferred -- MS Word/Powerpoint or Publisher) to cbe-va-ezattachments@yahoogroups.com

9. Other Comments or Special Needs

Do you have additional comments or requests for the Communications Committee members and staff who receive this information? Please enter them here (100 words max).

NOTE: Please click on the Submit button once and be patient while it processes. You will see a confirmation page showing the information you submitted. If you do not see the confirmation page, your transmission did not go through. If that occurs, you can try again later or contact Ellen or Karin with the information about your event, using the form above as your guide.